Instructor Resources

Welcome instructors! We hope you find the information and resources on this page useful in preparing for and managing your courses. If you need additional support, please contact the Chemistry & Biochemistry Student Affairs Office.

Administrative

Copying Resources

Triton Prints resources.
You can upload your documents online and have the material delivered to your office or York Hall 4010. It will require a project-task. You can obtain your course project-task by contacting an undergraduate advisor at 858-534-4856 or chemadvising@ucsd.edu.
View all Imprints Locations

You can obtain your course fund numbers by contacting the Student Affairs Office. For lecture and graduate courses, there is a department project-task exclusively for photocopying and a separate project-task for all other (allowable) course expenses. Lab courses each have unique course project-tasks. Please note the department policy below on allowable instructional expenditures on these course funds.

Allowable expenses:

Binders/Folders/Envelopes
Pens/Pencils
Chalk/Erasers
Scantron Forms
Paper/Index Cards
Transparencies

Disallowed expenses:

Computer Hardware/Software
Electronic equipment (calculators, laser pointers)
Books (unless by exception)

If you need other course supplies not listed above, please contact the Student Affairs Office (chemadvising@ucsd.edu) to determine if it's an allowable expense.

Additional Notes:

If you require a replacement battery for your laser pointer or for classroom microphones, please do not purchase these on the course funds. The Student Affairs Office may have batteries available, or can place an order for the type needed.

All unused items that were purchased with a department course fund source should be returned to the Intake Advisor (in York Hall 4010) by the beginning of the following quarter.

Grading

eGrades

Grades must be submitted via egrades.ucsd.edu by 11:59am on Tuesday following Finals Exam Week. For more information on eGrade, please visit: http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html

Gradescope

The department is equipped with a Gradescope high speed scanner located in NSB 2303-A4 and York Hall 4030. Faculty may use this scanner for any instructional scanning needs.

Reserving Gradescope Scanner

We now have a calendar set up for scanner reservations. Using your UCSD Active Directory (AD) credentials, you will need to be logged into your Google/UCSD account at gsuite.ucsd.edu. When you access the calendar, please navigate to the icon in the bottom right corner (+Google Calendar). This icon will lead you to the respective calendar, where you will be able to schedule your Gradescope session directly onto the calendar.

Instructors and TAs will be able to access our two high speed scanners located in NSB 2303-A4 and York Hall 4030.

To get access into NSB 2303-A4 please email chemadvising@ucsd.edu, card reader access must be added into your card at least one day in advance of your reservation.
For York Hall 4030 scanner, it will be available only during business hours, Monday through Friday 8:30-12pm and 1-4pm, to access the room please check in at the front desk in our Student Affairs office in York Hall 4010.

To access the scanners calendars from a web browser, please use the links below:

NSB 2303-A4: https://calendar.google.com/calendar/embed?src=ucsd.edu_he06eivk7sujvhihlng0jkr6dk%40group.calendar.google.com&ctz=America%2FLos_Angeles

York Hall 4030: https://calendar.google.com/calendar/embed?src=c_7e059c46992a37b71232eb0841e1f952d1b4656110734571be6764303683e63f%40group.calendar.google.com&ctz=America%2FLos_Angeles

When making a reservation in the Google calendar, remember to:

Select the date/time range you need
Input the instructor's name and course information
Select "Save"

New to Gradescope?

Create an instructor account at gradescope.com using your OFFICIAL @ucsd.edu email address

Go to the Sign Up Form for Gradescope
1. Click the "Instructor" button
2. In the "FIRST NAME" field, enter in your first name
3. In the "LAST NAME" field, enter in your last name
4. In the "SCHOOL EMAIL ADDRESS" field, enter in your OFFICIAL "@ucsd.edu" UCSD email address. DO NOT use a departmental email address such as @math.ucsd.edu
5. In the "SCHOOL" popup menu, choose "UC San Diego" from the list.
6. In the "HOW DID YOU HEAR ABOUT US?" field, leave it blank.
7. In the "INVITE CODE" field, leave it blank.
8. Click the "Sign up as an instructor" button.
9. If successful, a signup acknowledgement page should appear. Check your UCSD email account for a new "Welcome to Gradescope!" email from gradescope.com containing additional instructions to set up your Gradescope account (set your password, etc.). The email may take a few minutes to arrive.
Create a Gradescope assignment
Add students
Get Started

Gradescope Resources

Gradescope Guide for Instructors (PDF)

Scanner Guide (NSB 2303A4) (PDF)

Retention of Exams

Instructors are required to retain exams for at least one full quarter after the exam period (unless returned to the students). The Student Affairs Office schedules quarterly shredding, for your convenience.

Room Request

Please fill out the form below to request a room (e.g. for review sessions, overflow rooms, OSD exams, one-off reservations, or grading)

Room Request Form

Please submit your request at least 3 business days in advance.
Once your room request has been processed you will receive a confirmation email from our office.
Please be aware that your exact request (day/time/room) may not be available. As such, it is helpful to list several options on your request form.
Processing times differ depending on the time that you submit your request and if a non-department room is needed. If you submit your request several weeks in advance, we may not hear back from the registrar's office until the week before your requested reservation. We appreciate the advance notice but the Registrar works on their own timeline as well.
To find general information re: classrooms/lecture halls on campus, please visit the Classroom Details page.
To view a list of rooms controlled by the Chemistry/Biochemistry Department, please visit our Conference Rooms page.
Please contact Irma Gabbard for reservations in Urey Hall 2102, or TATA 1210. You cannot book these rooms through this form.

If you have any questions, please contact the Chemistry Student Affairs team at chemadvising@ucsd.edu

Courses

Accommodation for Student With Disabilities (OSD)

Students who are eligible for modifications, adjustments and other accommodations in their chemistry lecture or laboratory learning environments because of a disability must register with the Office for Students with Disabilities (OSD) and obtain an Authorization for Accommodation (AFA) letter.

For additional information, please contact the Office for Students with Disabilities:

858.534.4382
osd@ucsd.edu
osd.ucsd.edu

OSD Syllabi Statement
The following is a sample statement to include in your course syllabus:

If you have been granted an Authorization for Accommodation (AFA) letter from the Office of Students with Disabilities (OSD), you must submit your AFA letter via the online student portal (https://osd.ucsd.edu/) before any accommodations will be provided. All exam scheduling will be coordinated by you and the instructor, with involvement from the OSD Liaison as needed. In order to guarantee accommodations, you must follow the guidelines established by the Instructor and/or Liaison.

Arranging Exam Accommodations

OSD Overview
Students with testing accommodations through the Office for Students with Disabilities (OSD) will electronically submit their AFA (Authorization for Accommodation) letter through OSD’s online student portal. Once the student submits their paperwork through this portal, the course instructor and OSD Liaison (Vanessa Redondo; chemosd@ucsd.edu) will receive notification. No instructor signatures are required. Students will still be responsible for contacting their course instructor via email to have their testing accommodations met.

If you have concerns about accommodations, particularly with accommodations you feel constitute a fundamental alteration to your course, please email the OSD at osd@ucsd.edu and include this subject line: Faculty Concerns about Accommodations. Your email will be addressed by the Disability Specialist working with the student or by the OSD Director.

Online Tests
If you have students with OSD accommodations and your class has online tests/quizzes/exams: as course instructor, only you will be able to adjust testing time online for remote assessments, so the OSD Liaison cannot assist with administering or scheduling any OSD tests for remote tests. Students taking remote assessments are told to work with their course instructor (and/or TA) exclusively.

For In-Person Test please refer to the TTC drop down in this page.

Department OSD Contact
Vanessa Redondo: chemosd@ucsd.edu

Classroom Demonstrations

For more information on classroom demonstrations that are available in the department, please visit: http://chem-web.ucsd.edu/undergraduate/teaching-labs/demos/ or contact Berk Kuntasal (bkuntasa@ucsd.edu).

Commencement of Academic Activity Requirement

Beginning in Summer 2022, UC San Diego implemented a new tracking process to monitor the commencement of academic activity for all undergraduate level, graduate level, and professional level students as required by the U.S. Department of Education (see the notice from the EVC).

What counts as “academic activity” for this requirement?
Per the Department of Education, academic activity includes:

Attending class 
Submitting an assignment 
Taking a quiz or an exam 
Participating on a discussion board, or 
Talking with the instructor about the class or subject matter

When do I need to do this during the term?

Please assign a qualifying Canvas activity or certify whether the students have commenced academic activity (Yes or No) by the end of week two (week one for summer terms) in the courses you instruct.

How do I certify that a student has commenced academic activity in my class?

You can certify activity in your classes using either of two methods.

The first method is through the Academic Activity Tracking System (https://aats.ucsd.edu). Using this system you may easily certify the commencement of academic activity for students in all of your classes. Instructions for manual certification can be found at https://blink.ucsd.edu/instructors/academic-info/caa/index.html#Manual-certification-through-CA.

The second method is to assign a #FinAid activity in Canvas. When a student completes a #FinAid assignment the requirement will be automatically satisfied for the class. You do not need to do both methods. Instructions on certification through Canvas can be found at https://blink.ucsd.edu/instructors/academic-info/caa/index.html#Certification-through-Canvas.

If you have questions, please contact Thom Bussey (tbussey@ucsd.edu).

Concurrent Enrollment (UCSD Extension)

Extension Concurrent Enrollment students are non-matriculated, non-degree-seeking students who wish to take courses at UCSD. Since they are not matriculated students, they do not need to enroll in courses through TritonLink and their names will not appear on your regular class rosters.

Grades: Grades for Concurrent Enrollment students can be entered in eGrades only during the first login. After that point, regardless of whether a grade was posted or not, Concurrent Enrollment students will not appear in eGrades and grades will have to be submitted on hard copy grade sheets. If you need copies of final grade sheets, please contact (858) 534-3420 or concurrent@ucsd.edu.

International Students UPS: The University and Professional Studies (UPS) program allows international students to enroll in UCSD courses through Extension’s Concurrent Enrollment program. Each UPS student has been carefully screened before being allowed to take UCSD courses by UCSD Extension’s UPS admissions team. Transcripts showing above-average to outstanding academic performance at the student’s home university and proof of advanced English proficiency are required as admissions criteria in their application review process. Extension international students in the Concurrent Enrollment program are held to high academic standards in their UCSD courses and are expected to earn grades of “B” or better in each course.

Note that Extension’s UPS advisors may request mid-quarter grades to help advise their students. Since the Extension advisors serve as the Academic Advisors for UPS students, campus privacy policy allows you to share grade information with them.

Student Evaluation of Teaching (SET)

As of 2023 there is a new student evaluation form, Student Evaluation of Teaching (SET). The form replaced CAPEs for undergraduate courses, and the graduate evaluation forms in graduate courses. The deadline for students to submit SET forms is by 8:00AM on the Saturday of Week 10.

Instructors: Access Full Reports for Your Courses

If you have any trouble accessing the SET form, please email ats@ucsd.edu.

** If you are looking for information about CAPE or student evaluation data for courses before SU23, please go to the CAPE site at https://cape.ucsd.edu/.

Prerequisite Waiver

We utilize the EASysystem to allow students to request to waive prerequisites to enroll in your course. It is up to the instructor to decide whether a particular student should be allowed to enroll in the class without completing the established prerequisites. You may notify the Student Affairs Office via email (chemadvising@ucsd.edu) if you would like certain request to be auto-approved/denied. All other requests will be forwarded to the instructor.

Special Studies (CHEM 99, 197, 199)

Once students submit their Special Studies application (deadline: Friday of week 2), the system will require PI approval. Please look out for an email from the Enrollment Authorization System (EASy) where you will be directed to review and approve any students requesting to enroll in CHEM 99, 197, or 199 under your supervision.

Student Concerns

Please contact Student Affairs at chemadvising@ucsd.edu if you need assistance with a student of concern.

Student Affairs Case Management Services

Counseling and Psychological Services (CAPS)

Help a Student Who Has Been Sexually Assaulted

Basic Needs and Triton Pantry

Triton Concern Form (NON-URGENT concerns about a student's well-being)

Academic Resources

Office of Academic Support & Instructional Services (OASIS)

Teaching + Learning Commons

Technology Resources

Educational Technology Services

Audio/Visual Services - Most classrooms are equipped with a self-serve media station, which includes a computer projector, DVD/CD/VCR, and MP3 player. For immediate technical support, contact the ACMS classroom support line at (858) 534-5784. To view a classroom's particular features, visit the Classroom Details webpage.
Podcasting of lectures is available to classes scheduled in podcast-ready lecture halls.
Canvas - For more information about creating a new course site please visit EdTech. To build a course website please contact canvas@ucsd.edu.
iClicker - For more information on the student response iClicker system, contact ACMS at clickers@ucsd.edu and visit the iClicker website.

Accounts / Access

Active Directory (AD) is for access to e-mail, the UCSD-PROTECTED wireless network, Virtual Private Network (VPN), ACMS computer labs, and Canvas.
UCSD Email Account - Your AD account is also your UCSD email address, which you will be issued upon being hired.
Single Sign-On (SSO) is for access to Blink Instruction Tools (i.e. class lists) and eGrades. (NOTE: You must self-register for your SSO account here: https://a4.ucsd.edu/selfreg/supplyemail.do

Textbooks/ Course Materials

Textbook Adoptions

You will receive an email from the UCSD Bookstore (Follet Discover) with information on how to access the online textbook adoption tool shortly before the Schedule of Classes is released for the quarter you are teaching. This email will include a personalized link which will take you to your specific courses.You will be given the option to review your courses and select the materials you wish to adopt. You will also be given the option to indicate if no texts/materials are required or if you will be making materials available through your course page or other means. The UCSD Bookstore will try to accommodate late requests, though desk copies and bookstore availability cannot be guaranteed in time for the start of instruction.

Course Reserves

Please indicate if you'd like your course textbook or supplemental materials available through Reserves by adding a note in the Verba system when adopting your texts.

Achieve Homework

If you'd like to use Achieve Homework please contact our publishing representative Lauren Arrant. Please include the following information to set up your course:

Course name
Textbook
Chapters covered
Any sections omitted

To add a Teaching Assistant to your course please email Lauren with the TAs full name and email address along with your course details. Our Client Specialist will send all login information directly to the TAs.

Triton Testing Center (TTC)

The Triton Testing Center (TTC) will provide secure and integrous testing services to students who need to take their paper-based tests outside the time and space constraints of the classroom (OSD included). The TTC is not equipped to host computer-based tests at this time.

In-Person Tests
If you have students with OSD accommodations and your class has in-person tests/quizzes/exams: as course instructor, you have two choices:

1. You may choose to take care of any exam/testing accommodations yourself. If you need a room (or multiple rooms) for exam taking, you can simply fill out our room reservation form and our Student Affairs staff will be happy to locate a room for you to place your student(s) with OSD accommodations. You are encouraged to use your Teaching Assistants to proctor these exams. You may also use proctors from the Academic Integrity (AI) Proctor pool, in order to free up your TAs for OSD exams. AI Proctors are not allowed to be used for OSD exams, hence the proctor switch.

2. You may choose to have your exams hosted at the Triton Testing Center. The deadline to register your exams for this option is Friday of Week 2. In order to do this, you will need to complete the following:

The TTC uses the system RegisterBlast to schedule exams. You will need to establish an account with the system first. It will take around 1 business day for approval. More information is here: https://tritontesting.ucsd.edu/instructors/getting-started.html
You will then need to register your exams (essentially creating the exam in the system for student sign-up). You do not need the exam PDF or specific instructions before Week 2, only the testing dates/window.
Instruct your students to create their accounts and sign up for a testing slot.
After student's have completed their exams, you may access a PDF scan of the exams or pick up the hard copies at the TTC in Pepper Canyon.
If the TTC is not able to accommodate all of your students (which may be likely if you have many students with an "alone" space accommodation), you may contact the OSD Liaison (chemosd@ucsd.edu) for alternate arrangements.

Important Note: The department will also utilize Register Blast to view information in cases where we need to assist with exams so registration is imperative.

The Proctor Pool is also available to assist faculty with proctoring tests that occur in the classroom. As a course instructor, you can request in-class proctors using this form.

Other Course Resources

Class Lists (Use your SSO account. If you do not have access, please contact the Student Affairs Office)

Academic Calendar

Schedule of Classes (SOC)

Assigning seats at UC San Diego using Canvas

Policies

Academic Integrity

Integrity of scholarship, otherwise known as academic integrity, is essential for an academic community. Academic integrity is the courage to engage in the academic community only in ways that are honest, respectful, responsible, fair and trustworthy. Academic integrity is essential because the University has the privilege and great responsibility to educate and certify the next generation of scholars, professionals, and citizens. Without academic integrity, the degrees we confer, the research we conduct and our reputation all lose value.

Student academic integrity is a teaching and learning issue. All instructors can create a classroom of integrity, in which cheating is the exception and integrity the norm, by learning how to:

communicate integrity
reduce temptations and opportunities for cheating, and
respond to cheating (no matter its form) when it occurs.

All instructors should at least insert the following statement in all syllabi:

“Academic Integrity is expected of everyone at UC San Diego. This means that you must be honest, fair, responsible, respectful, and trustworthy in all of your actions. Lying, cheating or any other forms of dishonesty will not be tolerated because they undermine learning and the University’s ability to certify students’ knowledge and abilities. Thus, any attempt to get, or help another get, a grade by cheating, lying or dishonesty will be reported to the Academic Integrity Office and will result sanctions. Sanctions can include an F in this class and suspension or dismissal from the University. So, think carefully before you act. Before you act ask yourself the following questions: a) is my action honest, fair, respectful, responsible & trustworthy and, b) is my action authorized by the instructor? If you are unsure, don’t ask a friend—ask your instructor, instructional assistant, or the Academic Integrity Office. You can learn more about academic integrity at academicintegrity.ucsd.edu” (Source: Academic Integrity Office, 2017)

And, all instructors should report violations of academic integrity when they are suspected. Instructors can report online via this Faculty Reporting Tool or by emailing aio@ucsd.edu with questions or for consultation.

Dr. Bertram Gallant, the Academic Integrity Director, is available for consultation with faculty. She can be reached directly at 858-822-2163 or tbg@ucsd.edu.

Academic Senate Policies

Examinations

Grading

Integrity of Scholarship

Lab Drop Policies

1. General Drop Deadline for Lab Courses:

The deadline to drop a chemistry lab without a "W" is the end of the second scheduled lab meeting. “W” grades will be assigned to students who drop after the end of the 2^nd lab meeting and until Fri, Week 6. Student Affairs runs a report to identify students who dropped after the deadline and submits the list to the Registrar’s to assign a W grade. More information can be found here.

2. Policies for lab attendance at the first lab meeting:

Students who miss the first 30 minutes of the first lab meeting of the quarter will be administratively dropped from the course. These students will not receive a “W” grade.

Students may be granted exceptions to this policy for extenuating circumstances. Any exceptions to this policy is at the discretion of the instructor. The instructor must notify Student Affairs (chemadvising@ucsd.edu) and Michael Rosenbach (mrosenbach@ucsd.edu) no later than noon on the day after the first lab meeting if there are any students who should be granted an exception.

Student Affairs will send the list of administrative drops to the Registrar’s.

3. Policies regarding the lab safety requirement:

Students who do not pass the Lab Safety Exam by the start of the first lab meeting will be administratively dropped from the lab course with a “W” grade.

The Lab Safety Coordinator (Michael Rosenbach) oversees this process and is responsible for student notices regarding exams, re-exams, and consequences for non-compliance. Michael will send a list of students who have not passed the exam to the instructor.

After the instructor receives this list, they have the authority over making a final decision to drop student(s) from the lab course. Any exceptions to this policy (e.g. approval for a re-exam) is at the discretion of the instructor. The instructor must inform Mary which students should be dropped, and who (if any) should be granted an exception. Mary is responsible for notifying Student Affairs (chemadvising@ucsd.edu) of the instructor’s final drop decisions (with a cc to the instructor), and Student Affairs will send the final notice to the Registrar’s office, requesting that these students be dropped. Student Affairs will also send final notification to these students, informing them that they will be dropped.

Student Confidentiality (FERPA)

Student FERPA Rights: http://ucsd.edu/catalog/front/ferpa.html

Posting Grades: You may not publicly post grades (including on websites) using any personal identifier that could be recognized by third parties.

Returning Exams: Instructors must provide secure procedures for returning graded examinations. Exams are usually returned to students in discussion sections or lectures by faculty or teaching assistants. Exams may only be left in a secure location for retrieval by the student provided he or she has signed a waiver*.

*Buckley Waiver: STUDENT CONSENT FOR RELEASE OF STUDENT INFORMATION. I hereby authorize Professor _______ to return my graded examination by placing it in a location accessible to all students in the course. I understand that the return of my examination as described above may result in disclosure of personally identifiable information, that is not public information as defined in UCSD PPM 160-2, and I hereby consent to the disclosure of such information.

Teaching Assistants

Teaching Assistants (TA)

If your course is eligible for TAs, you will receive your TA assignments from up to two weeks prior to the start of the quarter. For current TA workload expectations please see our website: Teaching Assistants

New TA Checklist (Includes helpful information on expectations/responsibilities to cover during your first meeting with TAs).

TA Office Hours

TA office hours are located in York Hall 2200. An online Sign-up sheet will be emailed to the TA(s) just prior to the start of the quarter. If they require a different office space, please contact chemadvising@ucsd.edu.

If York Hall 2200 needs additional course supplies (markers, erasers, etc.) please contact Student Affairs.